Job title: Personal Assistant
Job type: Permanent
Emp type: Full-time
Location: WeShape
Job published: 24-10-2022
Job ID: 32335

Job Description

We Are WeShape. 

Our vision is to change the landscape of consulting within the technology industry.

We have a unique operating model - our core team is made up of technical consultants and ex industry technology recruiters which enables us to identify our customers technical pain points, build solutions and mobilise teams rapidly, at scale.

WeShape was recently awarded the “Best DevOps Consulting Firm” at the DevOps Excellence Awards 2022.  

We are behind two leading events - London DevOps and London Tech Leaders, with a combined community of 10,000+. We utilise these events to source the most engaged consultants and partner with brands to improve their technical outreach.

We work tirelessly and as a very proactive business, it’s important you bring a flair for new ideas, innovation and flexibility to your solutions - we don’t like to settle. 


What you’ll be doing

  • You’ll be working with the leadership team and provide executive support, as well as supporting operational activities.

  • Support schedule and calendar planning

  • Interact with WeShape team, both client and internal facing to arrange meetings and conference calls, social engagements.

  • Assist with the preparation of presentations and report documentation for the leadership team.

  • Manage weekly and monthly reporting

  • Help with the organisation of small-scale team events and larger-scale department/company-wide events as required

  • Prepare materials for meetings and provide post-meeting follow-up notes

  • Maintain an organised schedule and filing system for board notes, internal review and client meetings.

  • Be responsible for the overall direction and coordination of the team’s administration


Other areas of responsibility

As we look to expand our capabilities within the USA market - You’ll be working closely with the Head of USA Practice to build appropriate documentation, market reports and scheduling for client meetings.

This will include helping build documentation and carrying out relevant administrative duties to help us expedite the build of the US team.

There will be opportunities to work between the UK and USA offices to support the leadership team if and when required.


What we require from you


  • A minimum of 2+ years as a Personal Assistant or Secretarial experience at Director or Senior leadership level

  • Able to work efficiently and accurately when under pressure to meet tight deadlines

  • Well-versed in Google Workspace (Gmail, Google Docs, Sheets, Slides and other applications). Knowledge of Excel and reporting will be very advantageous.

  • Knowledge of Slack and internal communication tools

  • Excellent organisational, planning and prioritisation skills

  • Experience of diary management and arranging international travel and conference calls

  • Demonstrated track record of problem solving and operating autonomously.

  • Excellent communication (written and verbal) and interpersonal skills

  • A proactive and positive attitude

  • Must be flexible and able to work within our London offices and international travel if required.


Compensation and benefits

This role will be massively rewarding, we have huge plans for WeShape and the growth of our functions and you’ll have a share in helping us achieve this.


Some of the added benefits…

  • Huge opportunity for personal growth in a fast-moving start-up 

  • Competitive salary + quarterly bonus

  • Share options 

  • Flexible Working 

  • Central London office with rooftop bar

  • Choice of technology 

  • 25 Days Holiday allowance + Christmas Shutdown

  • Generous L&D opportunities 

  • Gym membership 

  • Carbon offsetting

  • Regular team socials and incentives


WeShape is an equal opportunity employer that is committed to diversity and inclusion in the workplace. 

We strongly encourage people of colour, lesbian, gay, bisexual, transgender, queer and non-binary people, parents, and individuals with disabilities to apply.

If you need reasonable adjustments at any point in the application or interview process, please let us know. 

WeShape makes hiring decisions based solely on qualifications, relevant experience, and business needs at the time.